Trying to organise a foreign exchange program

I’m trying to help organise a foreign exchange program between a university in Kobe, Japan and a polytechnic in Singapore. I’ve never been on such programs and I’m not really sure what the requirements or contents are like.

The fields we are looking to exchange would be in interiors, graphic and web design. I suppose a necessary first step would be a simple compilation of student works from both schools to gauge the compatibility of abilities?

Does anyone have any kind of advice available?

Almost every university has some kind of exchange program. Find out which departments or colleges in your Uni already have a setup with another school and benchmark it. Then take that to your dept head.