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Cyberdemon wrote:You should set up a master agreement that lays all this out how you want it and then make sure they read it and sign it.
It should not be on you to cover the cost of travel - you should be able to lay out what your terms are for travel and expenses and factor that into your cost - just as long as it is agreed to up front.
You can have all travel reimbursed as expenses in the final invoice.
then it depends how you negotiate your contract.
rkuchinsky wrote:^yes. I have all travel even for initial meetings paid upfront because of this.
Depending on the prospective client I might even consider billing meeting time even if local to get rid of the time wasters (haven't had to do this but you might depending in how much you vet new clients and how busy you are).